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Clerical / Administrative Assistant
Ref No.: 18-19270
Location: White Plains, New York
Project Overview:
  • This role will support the Major Projects Category for Strategic Supply Management for client and company in its efforts to handle daily activities (i.e. alleviate the backlog of paper files to the Procurement electronic files Digital Warehouse, schedule internal and external meetings, maintain sourcing demand plan, savings, etc.).
  • The successful individual will assist with day to day operations, including but not limited to records scanning and migrating files to a designated repository.
 
Functions and Responsibilities:
  • Schedule internal and external meetings via Outlook
  • Maintain current tracking reports in Excel
  • Prepare documents for scanning via EchoSign, Ariba and Digital Warehouse
  • Log documents and organize folders.
  • Handle sensitive and/or confidential documents and information.
 
Skills:
  • Experience with an Enterprise Content Management System/Records Management System; proficient with Open Text Content Server and SharePoint preferred
  • Knowledge of a variety of scanning devices
  • Microsoft Office/Outlook skills, knowledge of Access, and strong Excel skills.
  • Ability to successfully prioritize work on multiple tasks.
  • Good organizational skills with an attention to detail.
  • Ability to work with limited supervision.
  • Ability to use sound judgment.
  • Ability to establish effective relationships with team members.
  • Exceptional customer service and strong interpersonal skills are required.
  • Ability to work in an engineering/utilities, highly regulated environment.
  • Effective written and oral communication skills.
 
Education and Other:
  • Associate Degree or High School diploma.
  • Driver's license and vehicle for possible travel