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Administrative Assistant
Ref No.: 18-16526
Location: Englewood, Colorado
Administrative Assistant II is responsible for performing complex administrative and secretarial duties of a highly responsible and confidential nature. Requires independent judgment and initiative. Responsibilities include: providing work guidance and training other clerical employees; anticipating and preparing materials needed by management for conferences; manage calendars, travel arrangements, appointments, telephone calls, etc.; composing and typing correspondence requiring some understanding of technical matters; and collecting, compiling and analyzing data. Typically reports to a Director level. Ability to multi-task. In-depth knowledge of Microsoft Office. Proficient in spelling, grammar and composition. Strong written and verbal communication skills. Strong analytical skills. Candidates must possess a High School diploma or equivalent with 3-5 years of related work experience.

This is a part time position only - 20 hours per week. Days and hours may be flexible.

consistent ongoing project
Manually insert Task Order, Contract number information on all agency Invoices monthly using Adobe Pro
Email monthly Invoices to agencies via SalesForce. Invoice submissions via IPP, VIPERS, and MetTel.
Mail hardcopies of Invoices to agencies that require it
Maintain the Invoice deliverables spreadsheet with POC information
Work with billing to resolve any Invoice issues and disputes
Provide CDRs and RUIR to agencies that request it work with billing
Maintain multiple tracking spreadsheets

Check requests (ongoing)
Process all W-9 and check requests via PeopleSoft (PS access would be needed)
Track status of payments

Additional support as needed; projects, assist with Customer inquiries, and other duties as assigned

Proficient knowledge of Excel and Word

Karan Sharma