Previous Job
Sr. Billing Coordinator
Ref No.: 18-16351
Location: Chicago, Illinois


Produces invoices for difficult and complex client contracts. Collaborates with project staff regarding client invoice requirements on new contracts. Organizes, manages, and streamlines the client invoicing process for assigned contracts.


Prepares, distributes, revises, coordinates approval process, and finalizes invoices for all contract types. Ensures monthly invoices are submitted to client by a pre-established due date. Works with project staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. Ability to perform ad hoc projects and perform detailed reconciliations. Demonstrate strategic and critical thinking problem solving skills with the ability to recognize how other areas impact the billing process. (70%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. Provides training and guidance to lower-level Billing Coordinators. (5%)

Performs other responsibilities associated with this position as may be appropriate.


2-year degree in Business Administration (or equivalent) and 6-10 years of experience as a lower-level Billing Coordinator.


Strong written and oral communication, organizational, and interpersonal skills are required, as well as a thorough knowledge of contract provisions regarding client invoicing and payment processes. In addition, must possess extensive knowledge of all aspects of client invoicing requirements. Must demonstrate strong math skills and understanding of the budget and client invoicing process, as well as comprehensive knowledge of MS Excel.