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Executive Assistant
Ref No.: 18-15146
Location: San Diego, California
Advanced Content Gaming (ACG) / Graphics PdM teams are looking for Executive Assistant to support the Content/Gaming and Graphics Product departments in day to day activities. And in addition to the traditional administrative activities, tasks involves the ability to work in a fast, dynamic environment and responsiveness to time-sensitive workflows, facilitating the progress of teams and coordinating information as and when necessary. Additional duties include supports management team and staff. Manage staff calendars, meetings and conference calls. Arrange and coordinate all logistics for meetings, appointments, luncheons, and conferences. Screen, receive, route and answer calls and greet guests. Plan creative team building events under budget limits. Arrange complex domestic and international travel and prepare detailed itineraries. Responsible for maintaining office files and business cards. Arrange for coordinating and ordering internal reference or commercial devices, shipping, ordering office supplies, and support the department as needed. Work under minimal supervision and interact with company personnel at all organizational levels. Must maintain strict confidentiality on sensitive issues. Position includes but is not limited to the mentioned duties
Minimum Qualifications:
5+ yrs. of relevant industry exp. : Admin or project analyst experience in product, engineering or research teams. Microsoft applications (Excel, Word, Project, Visio and PowerPoint). Maintain, update Sharepoint documents and familiarity with engineering tracking tools e.g. Jira an added plus Detail oriented, and flexible to adapt to changing department needs
Preferred Qualifications:
BS preferred or commensurate experience. Highly organized, experienced (and enjoys) working in High Tech, engineering, digital artists R&D and-or products. Outstanding written and verbal skills, ability to successfully interact with staff of diverse functions and backgrounds. Resourceful, self-motivated, adaptable with ability to perform multiple tasks, prioritize projects, analyze data, recommend and drive process improvements. Familiarity with gaming, mobile environment, graphics, video, content
Preferred: Bachelor's or equivalent experience Added plus: Master's, Business Administration or equivalent experience Min Associates Degree
Keywords: Executive administration, assistant. Microsoft Tools, , Ordering and tracking, Experience in Engineering Environment.