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Accounting Coordinator
Ref No.: 18-14962
Location: Cambridge, Massachusetts
Position: Accounting Coordinator
Location: Cambridge, MA
Duration: 5 Months +

Description:

Summary:
  • Responsible for timely, accurate processing of accounts payable vouchers and employee expense claims for payment.
  • Research and resolve questions and inquiries from the employees, vendors and providers.
  • Assist management with special projects or tasks as assigned.
Responsibilities:
  • Invoice Processing:
    • Review approved check requests for proper GL coding and approvals.
    • Review invoices for required information and accuracy.
    • Prepare invoices and PO invoices for A4P processing.
    • Scan the prepared invoices into Kofax. Verify all documents were scanned successfully.
    • Validate scanned invoices. Verify that the populated fields match the information on the invoice. Manually enter missing required information or correct populated information.
    • Retrieve invoice output file. Review the vendor and invoice information on the file. Format the file to import into Lawson.
    • Import the invoice file using Lawson AddIns. Verify that the file was imported correctly. Make the necessary corrections to the invoices that were not imported. Import the remaining invoices.
    • Review the invoice batch to ensure all invoices were imported.
    • Enter the PO detail or the PO invoices.
    • Match the PO invoices to be released. Research any discrepancies between the PO information and the invoice information. Make the necessary adjustments. Contact the Purchasing buyer for assistance as needed.
    • File the open invoices.
    • Review T&E's for appropriateness. Release for payment
  • Customer Service:
    • Research inquiries and questions promptly.
    • In-depth research in Lawson AP and/or GL and OnBase to respond to the inquiry in a professional and accurate manner.
    • Take the necessary steps to correct errors.
    • Ability to communicate with all levels of employees and external vendors in a clear and concise manner.
    • Open communication with supervisor of issues that were not resolved.
    • Proactive on issues/problems
    • Follow up on open issues and strive for timely resolution.
    • Understand and prioritize tasks to ensure that productivity remains high and there are no negative impacts on team members.
Requirements:
  • General to intermediate knowledge of Microsoft Office Suite, specifically Word and Excel. Ability to easily learn new software.
  • Strong communication skills (written and verbal) with a customer service attitude; demonstrated ability to deal professionally with vendors and internal customers.