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Senior Administrative Assistant
Ref No.: 18-14511
Location: Woodcliff Lake, New Jersey

Senior Admin Assistant

Duties include managing calendar and travel itineraries, managing and processing expense reports, coordinating meetings (including international meetings), compliance, agendas for meetings and assisting with
and routing phone calls, prioritizing mail, filing, handling confidential information, invoicing, budget tracking for the department.

Responsible for functions including but not limited to the following:
· SAP/SRM entry for processing payment of invoices
· Interpret internal policies and execute procedures to ensure they are implemented properly
· Report and manage department expenses
· Set up new vendors through Procurement Department
· ZINC entry for exhibit review and approval
· HEAT (Healthcare Expenditure Aggregate Tracking) data entry for exhibit activities
· Good understanding of accounting, reporting and budgeting principals

Candidate must be a team player - work well on cross functional teams, but also be comfortable working independently. Ability to multi-task across many projects under tight timelines is a must. Sense of humor, approachable, service oriented, ability to roll sleeves up and get job done. Candidate will liaise with manager and director levels across the organization. Well spoken, professional appearance, with solid writing and computer skills.
· Familiar with PhRMA guidelines
· Flexible and adaptable to changes from day to day; ability to prioritize
· Detail oriented; innate follow up, organizational and planning skills
· Self-starter
· Associates/bachelor's degree
· Proficient in Microsoft Office (Word, Excel and PowerPoint)
· Travel: 0%
· Position is home office based (WCL)

- Associates degree minimum
- Minimum of 5 years admin/coordinator experience
- Should have some pharma