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Receptionist
Ref No.: 18-12738
Location: North Charleston, South Carolina
Responsible for greeting and all visitors, answering incoming calls and providing day-to-day administrative support to Human Resources and other departments as required. Principal Accountabilities: • Responsible for sorting mail, notifying recipients and processing packages for shipment via UPS/FedEx. • Responsible for ordering supplies for all departments and the break room. • Collects departmental orders, obtains required approval signatures and places orders with the vendor. • Answers the main telephone line and transfers calls to the appropriate individual. • Completes assigned system projects for departments on MSWord, Excel, Access and Power Point. • Greets visitors. • Stocks all copier and fax machine areas every day, orders replacement cartridges when required and takes a volume count on copiers and the postage meter on the first day of each month communicating the information to the Controller. • Updates and distributes the company telephone list. • Responsible for the neatness and cleanliness of the company's break room. • Schedules rental cars for staff as needed and signs for cars when they are delivered and returned. • Notifies Facilities Coordinator of required office and machine repairs. • Supports the Human Resources department. • Attends required training on an annual basis. • Performs other related duties and projects as assigned. • Adheres to AMFC policies and procedures. • Supports and carries out the Mercy Mission & Values.
Under the supervision of the Supervisor, Facilities, the Receptionist position is part of a front desk team providing administrative support to multiple departments and public relations support via the telephone and in person.
 
  • Answers the main telephone line, screens and transfers calls to the appropriate individual on a daily basis during business hours- 8:00-5:00
  • Update and track department supply requests.
  • Backup for office supplies distribution, including the distribution of copy paper to multiple locations, and reconciliation of received supply orders.
  • Receives and responds to all company meeting requests for conference rooms.
  • Notifies building maintenance and facilities supervisor of required office and machine repairs.
  • Initial point of contact for Emergency Response and Medical Challenge Response Teams.
  • Liaison for day porter, coordinating supply and sanitation issues.
Skills:
• Two plus years of administrative support experience in a corporate setting. • Proficiency with MS Word and Excel required. • Proficiency with Power Point and Access preferred.
Experience:
  • High school diploma or GED equivalent, associate degree preferred
  • 1-3 years of administrative support experience in a corporate setting
  • 1-3 years telephone skills
  • Accounts payable background helpful
  • Proficiency with MS Outlook, Word and Excel required
  • General accounting experience preferred
  • Critical thinking skills preferred
  • Positive, patient and professional demeanor
  • Excellent interpersonal skills and customer service
  • Attention to detail, confidentiality and accuracy.
  • Ability to multi-task and maintain composure under pressure
  • Ability to deal with emergencies in a timely and effective manner
  • Ability to meet deadlines
  • Dependable – good attendance
  • Willingness and ability to cross train on Zycus and Cadapult applications utilized by facilities
Education: •High school diploma or GED equivalent.
Languages:
English Read Write Speak

 
Skills: Required
  • ADMINISTRATIVE SUPPORT
  • EXCEL
  • MS WORD
  • RECEPTIONIST
  • WORD
Additional
  • ANSWERING INCOMING
  • FEDEX
  • HUMAN RESOURCES
  • INCOMING CALLS
  • MICROSOFT EXCEL
  • MICROSOFT WORD
  • ORDERING
  • SORTING
  • SORTING MAIL
  • TELEPHONE
  • TRAINING
  • UPS
  • UPS/FEDEX
 
Languages: English( Speak, Read, Write )
Minimum Degree Required: Completed High School (Diploma or GED)