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Assistant Secretary/Senior Corporate Paralegal
Ref No.: 18-11706
Location: Blue Bell, Pennsylvania
Position Description
Role Code: Assistant Secretary/Senior Corporate Paralegal
Location: Blue Bell, PA - Will be expected to drive 1-2 days/month to the Delaware location (will work full day there); AND MAY BE REQUIRED TO TRAVEL TO ATTEND OTHER BOARD MEETINGS FROM TIME TO TIME.
PRIMARY ADDRESS: BLUE BELL, PA 19422
DELAWARE ADDRESS: WILMINGTON, DE 19809
Duration: 5 Months - Contract to Hire
Driving: YES
Work Schedule: TYPICALLY, M-F 9:00 AM – 5:30 PM (INCLUDES 30 MINUTE LUNCH). 40 HOUR WORK WEEK.

Summary
The Assistant Secretary/Senior Corporate Paralegal will assist internal corporate counsel in the areas of (1) Section 16 compliance, (2) preparation for board and stockholders meetings and other board of directors activities and (3) domestic and international subsidiary management. While the position is based in our Blue Bell office, the successful candidate must be willing to spend up to two days a month in the company's office in Wilmington, Delaware to help manage the company’s subsidiaries. In addition to assisting internal counsel, the senior corporate paralegal will interact directly with executive management and the board of directors of a NYSE-listed company. Experience at a multinational public company is a plus.

Position Responsibilities
• Preparing and filing Section 16 forms (Forms 3, 4 and 5) with the SEC
• Maintaining subsidiary minute books; conducting subsidiary board and stockholder meetings; drafting subsidiary resolutions and written consents; maintaining database of global subsidiary information; preparing and filing notices, reports and other documents as requested
• Assisting internal corporate counsel in preparing for annual stockholders meeting and board and committee meetings, including drafting D&O questionnaires, agendas for meetings and resolutions
• Monitoring compliance with NYSE rules and regulations
• Coordinating payment of director compensation

Required
· College degree, paralegal certificate and/or appropriate experience
· 4+ years of experience in corporate law department/secretary's office or law firm
· Familiarity with Section 16 filings (Forms 3, 4 and 5)
· Familiarity with state corporate filings and NYSE listing requirements
· Must be comfortable with technology, including Microsoft Office; board communications tools, such as Diligent; entity-management tools, such as CSC Navigator Entity Management Tool; and Section 16 software
· Strong organizational and communications skills