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Billing Coordinator
Ref No.: 18-05281
Location: Pasadena, California

Under close supervision, completes a variety of accounts payable functions. The billing coordinator will prepare invoices for payment on client benefits plans. In addition, will also reconcile a variety of invoices related to the Talent Management (TM) department.


Prepares, distributes, revises, coordinates approval process, and finalizes invoices of various types. Ensures invoices are submitted by a pre-established due date. Works with TM staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (70%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. (5%)

Performs other responsibilities associated with this position as may be appropriate.


2-year degree minimum (4-year degree PREFERRED) in Business Administration (or equivalent) and 2-5 years as a lower level billing coordinator is required.