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Billing Coordinator
Ref No.: 18-01879
Location: Charlotte, North Carolina

POSITION OVERVIEW:

Produces invoices for moderately-difficult client contracts. Collaborates with project staff regarding client invoice requirements on new contracts. Organizes, manages, and streamlines the client invoicing process for assigned contacts.


SPECIFIC RESPONSIBILITIES:

Prepares, distributes, revises, coordinates approval process, and finalizes invoices for all contract types. Ensures monthly invoices are submitted to client by a pre-established due date. Works with project staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (70%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. (5%)

Performs other responsibilities associated with this position as may be appropriate.


REQUIRED EDUCATION/EXPERIENCE:

2-year degree minimum (4-year degree PREFERRED) in Business Administration (or equivalent) and 2-5 years as a lower level billing coordinator is required.


SKILLS/COMPETENCIES:

Strong written and oral communication, organizational, and interpersonal skills are required, as well as a working knowledge of contract provisions regarding client invoicing and payment processes. In addition, must possess extensive knowledge of all aspects of client invoicing requirements. Must demonstrate strong math skills and understanding of the budget and client invoicing process, as well as a demonstrated proficiency in using MS Excel.