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Corporate Strategy Department Admin
Ref No.: 18-01302
Location: Woodcliff Lake, New Jersey
JOB DESCRIPTION
  • Manages the list of open points (LOP) for all three departments; regularly reviews and updates them; drives progress through aggressive and consistent follow-up.
  • Leadership and tenacity required.
  • Facilitates meeting and workshop planning; confirms and publishes agenda content, attendees, locale, and meeting minutes/action items.
  • Organizes and schedules all Corporate Strategy related Investment Committee content; liaises with the Controlling department to streamline meeting preparation and content. Strong organizational skills required.
  • Manages all on-line departmental updates; works closely with SharePoint, LYNDA, SAP, and Intranet, etc. Sound communication skills required.
  • Creates and manages folder links and shared files; reviews and declines/approves user access; reconciles dated folders, their data and clean up.
  • Manages content updates and upload of all revisions and additions to BMW Group's corporate policies and procedures.
  • Maintains PMO logging/tracking of all RFWs submitted and subsequently approved for implementation.
  • Project Tracking: maintains PMO logging/tracking of all project initiatives submitted by the various Process Managers.
  • Leads Corporate Strategy's WAVE administrative processes (new users, changes, creates training documentation, etc.).
  • Acts as Corporate Strategy's Information Protection Delegate.
  • Researches and documents vehicle history systems (Warranty Vehicle Inquiry, COGNOS, Car Fax, etc.) for potential Export vehicles and report to Retail Audit
  • Records and maintains Retail Audit Department meeting minutes
  • Supports field Retail Audit staff with system, travel, and other issues by coordinating with appropriate internal departments.
  • Serves as primary Budget Liaison working with Retail Audit Department and tracks monthly budget reports.
  • Coordinates requisitions and takes necessary actions with Purchasing Department.
  • Creates and monitors the monthly Miscellaneous Billing and responds to invoice inquiries from the
  • Dealer network for Retail Audit Department chargebacks.
  • Creates PowerPoint presentations for Warranty Audit Results, the EB and Retail Audit meetings, as necessary.
  • Maintains content for the Retail Audit SharePoint site.
  • Updates Retail Audit InfoNet Home Page as necessary and attends Corporate Communications
  • LifeRay Meetings to stay current on managing content.
  • Provides monthly warranty results reporting to AQ-14.
  • Supports departmental members with travel requests, itineraries, approvals, and expense report filing/organization.

REQUIREMENTS:

EDUCATION - Bachelor's Degree or equivalent experience preferred
SOFTWARE - SAP Preferred, MS Office (Advanced)

OTHER REQUIREMENTS:
* Must be a 'Go Getter' and able to work with many departments
* Able to do Power Point Presentations
* Multitask
* Polished and articulate
* Auto experience a plus
* Warranty experience a plus