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Information/Records Assistant
Ref No.: 18-00491
Location: White Plains, New York
Project Overview:
  • This role will support the Strategic Supply Management in its efforts to alleviate the backlog of
  • paper files to the Procurement electronic files Digital Warehouse.
  • The successful individual assist with records scanning and migrating files to a designated repository.

Functions and Responsibilities:
  • Prepare documents for scanning, log documents and organize folders.
  • Scan and quality control documents in the Records Management System
  • Scan documents, using appropriate method for best resolution:
  • Review paper documents, remove staples, clips, etc, assess for scanning quality.
  • Data entry of records individually and in bulk into the Records Management System.
  • Index and quality check documents that have been scanned. Image QC involves reviewing each page
  • to identify poor quality documents for rescanning and ensuring the electronic copy is an exact replica of the paper copy.
  • Handle sensitive and/or confidential documents and information.
  • Perform simple and complex searches to check for redundancy and accuracy

Skills:
  • Experience with an Enterprise Content Management System/Records Management System;
  • proficient with Open Text Content Server and SharePoint preferred
  • Knowledge of a variety of scanning devices
  • Microsoft Office/Outlook skills, knowledge of Access, and strong Excel skills.
  • Ability to successfully prioritize work on multiple tasks.
  • Good organizational skills with an attention to detail.
  • Ability to work with limited supervision.
  • Ability to use sound judgment.
  • Ability to establish effective relationships with team members.
  • Exceptional customer service and strong interpersonal skills are required.
  • Ability to work in an engineering/utility, highly regulated environment.
  • Effective written and oral communication skills.

Education and Other:
  • Associate Degree or High School diploma.
  • Driver's license and vehicle for possible travel