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Sr. Billing Coordinator
Ref No.: 18-00421
Location: Charlotte, North Carolina
Sr. Billing Coordinator


Produces invoices for difficult and complex client contracts. Provides guidance to project personnel in preparing PRISM job forms and budgets. Collaborates with Contract Administrators and Project Controls staff regarding opening, funding, and budgeting new jobs and modifications. Organizes, manages, and streamlines the accounting paper flow for assigned contracts.


Prepares, distributes, revises, coordinates approval process, and finalizes PRISM bills for T&M and cost-plus jobs. Ensures monthly invoices are submitted to client by a pre-established due date. Works with Contract Administrators to assure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (40%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Collaborates with Project/Program Managers, Sector Managers, and Contracts Managers/Administrators in the preparation and flow of job opening paperwork and budget modifications. Opens Job/WBS #s, sets up funding for assigned jobs, and enters budget data. (30%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. Provides training and guidance to lower-level Billing Coordinators. (5%)

Performs other responsibilities associated with this position as may be appropriate.


2-year degree in Business Administration (or equivalent) and 8-12 years of experience in an administrative capacity, with at least 3-5 years as a lower-level Billing Coordinator.


Strong written and oral communication, organizational, and interpersonal skills are required, as well as a thorough knowledge of contract provisions regarding client invoicing and payment processes. In addition, must possess extensive knowledge of all aspects of PRISM related to billing, job opening, and budget entry. Must demonstrate strong math skills and understanding of the budget and billing processes, as well as comprehensive knowledge of MS Excel.