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Primary Function: Ensure the timely and compliant cash posting of all payments to client invoices and accounts in the A/R module applied with maximum accuracy to ensure the highest level of client and A/R account integrity. Daily reconciliation of the electronic transmission of payment data into the PeopleSoft A/R Module and in agreement with the total Treasury cash receipts. Major Responsibilities: Review, analyze and interpret remittance information supplied on client payments necessary to post to items or as On Account payment, work with various billing groups to assist in payment identification,respond to client. Work collaboratively with Treasury to ensure the daily processing and posting of cash between the bank and Catalyst A/R module. Daily cash process involves the handling of EFT and Lock box bank transactions, resolution of technical issues, set up of Direct Journal entry activity, resolution of lost or misdirected payments, missing deposits, out of balance deposits, foreign exchange transactions and transfers of cash misdirected between PNNL and Battelle Columbus. Maintain a detail level of knowledge of Catalyst A/R, cash posting, posting errors, unpost group errors, item already tagged errors and required records maintenance and scanning requirements necessary to audit purposes. Process all credit card charges through Battelles Merchant Provider, maintain log of all charges and payments, provide client receipts of charges, resolve and reconcile all disputes and discrepancies. Prepare monthly GBU fee allocation worksheet for Corporate Accountings distribution of charges to assigned GBU ledger accounts. Ensure Catalyst A/R payment records balance to Treasury cash receipts records and the complete process is manually recorded, scanned, reviewed and reconciled daily. Identify and code all unique payments or deductions such as Advance Payments, Pre-Award Deposit Payments, Wire Transfer fees, and bank fees with proper reason codes. Compile and maintain statistics and reports as necessary by A/R Manager to include, but not limited to daily and month to date cash receipts. Maintain daily cash packet, worksheets, credit card logs and bank fee charges andreconciliations. Implement administrative process improvements as required for cash app processing efficiencies. Recommend technology or quality improvements that would make the work process more efficient or productive. Accountability: Position Requirements: Requires a Bachelor degree in Business, Accounting or Finance or equivalent experience. One to three years general business or accounting experience preferred. A strong background in cash application is necessary. PeopleSoft Accounts Receivable module experience is desired. Working knowledge and experience with banking EFT and Lockbox payment methods and processes is required. Knowledge of refund and nonsufficient fund processes in both Government and Commercial clients. Must have demonstrated excellent abilities to work under deadlines and time constraints. Required to perform basic financial spreadsheet analysis. Legal Disclaimer: The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle¿s Legal Department.
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