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Executive Assistant
Ref No.: 18-42585
Location: South San Francisco, California
Position Type:Contract
Skill Type
Skill Type:Professional
Position Summary:

We are looking for a collaborative, organized, proactive individual with a strong attention to detail to support members of the executive team for the Transplant Diagnostics Division based in South San Francisco, CA. The ideal candidate will be professional, personable and poised in interactions with internal employees as well as the external customer.
Client
is a global business and the Executive Assistant must be able to schedule meetings and handle travel logistics while taking into consideration global time zones.

We are looking for a collaborative, organized, proactive individual with a strong attention to detail to support members of the executive team for the Transplant Diagnostics Division based in South San Francisco, CA. The ideal candidate will be professional, personable and poised in interactions with internal employees as well as external customers. Client is a global business and the Executive Assistant must be able to schedule meetings and handle travel logistics in various regions, across multiple time zones, with a close attention to detail. This role is also involved in arranging logistics for team building exercises, internal town hall meetings, and certain offsite events.

Key Responsibilities:

Completes a variety of administrative tasks for the executive team including: managing complex schedules and activities; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans (both domestic and international), itineraries, and agendasManage office facility as needed, including: greeting visitors, covering reception, coordinating package pickups and deliveries, ordering food and office supplies, maintaining common spaces, etc.Coordination and support (itinerary, agenda, slide deck, materials, communication) for key leadership meetings and eventsSupport customer facing programs and logistics as neededMaintain professional and courteous verbal and written communications with all internal and external audiencesStrong interpersonal skills with the ability to relate easily with business partners and staff at all levels within the companyCreate and support communications for division-wide distributionSupport key customer meetings, conferences, employee town halls and large special eventsHandle sensitive information requiring a high degree of discretion and confidentialityActively find creative ways to encourage company cultureProblem solver who seeks innovative ways to improve processes and effectively communicates solutionsContributes to an upbeat, organized feel of the administrative teamPerform all other duties as assigned or requested

Minimum Requirements/Qualifications:

4+ years of experience in a role requiring administrative support with increasing levels of responsibilityBachelor's degree preferredExcellent communication skillsHighly organized and diligentHigh sense of urgency and the ability to prioritize and execute multiple projects/tasks with deadlinesExperience with video conferencing tools (such as WebEx, Skype, etc.)Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Client is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.