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Administrative Associate
Ref No.: 18-40940
Location: San Jose, California
Skill Type
Skill Type:Professional
Job Summary:

Supports assigned manager and team with a variety of routine administrative and operational activities including but not limited to coordinating, scheduling and preparing for meetings, events, domestic and international travel and conference calls, channeling communication and/or materials.
Provides general support on editing and formatting departmental documents such as memos, reports, presentations and legal documentation that may require some data gathering and analysis.
Assists with the preparation and tracking of the department budget, creates and submits purchase orders and compiles expense reports.
Serves as the first point of contact, greets and assists visitors; screens incoming calls and takes messages.
Supports the department with new systems, processes and training compliance.
Serves as the departmental information resource for general operational or administrative inquiries, requiring basic administrative knowledge of departmental and organizational policies and procedures.
Supports the training and onboarding efforts for new staff on administrative processes, systems, practices, tools, etc.
Coordinates interview scheduling, office moves, office supply management and vendor communications.
Represents the department in a polished and professional manner.
Participates in administrative project initiatives within or outside department/functional area.
Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change.
Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues.

Strong computer skills with Microsoft Office applications, e-mail and calendaring applications.
Strong organizational and planning skills, including the coordination of multiple activities
Strong attention to detail.
General financial experience for basic tracking and analysis on departmental budgets.
Strong verbal and written communication skills.
Ability to be flexible and discreet handling sensitive and/or confidential information.
Strong problem solving and decision-making skills.
Strong collaboration skills and ability to partner with other staff to maximize efficiencies across work groups.
Strong interpersonal skills; works well with others and has a demonstrable customer service orientation.
Job-related Professional License(s) or Certification(s):
Required:
Preferred:
Administrative professional accreditations and certifications in office administration.
Job-related Experience:

Minimum (required):
Typically requires 2 or more years of directly related administrative support experience.
Preferred:
Experience supporting a department/functional team in the life sciences/biotechnology industry is strongly preferred.

Nesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.