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Director of Facilities
Ref No.: 18-32670
Location: Albany, New York
Position Type:Direct Placement
Pay Rate : $ 140,000.00 - 160,000.00 /Year
Skill Type
Skill Type:Engineering
The Director of Facilities will provide overall leadership and technical expertise in the creation and execution of plans related to the development, maintenance, and enhancement of all company facilities. Director of Facilities will manage the design, planning, fit out, and maintenance of buildings and other facilities systems in coordination with internal key stakeholders.

Responsibilities for Director of Facilities:
  • Leads the development, implementation and oversight of short and long-term planning goals designed to effectively utilize the companies office space, including the integration and/or disposal of acquired space.
  • Analyzes and forecasts potential space use changes through software driven scenario planning. Provides pertinent space use planning information to leadership team.
  • Develops the strategy associated with all real estate transactions, including the review and negotiation of office lease agreements, both new and renewals.
  • Responsible for planning, developing and implementing standards, procedures and systems designed to increase overall effectiveness and optimization of facilities. This role will lead the development, documentation and maintenance of facilities' standards in full support of a brand and office look.
  • Evaluates budgetary projections and monitors associated financial costs to inform the annual budget. The position plans, budgets and schedules facility modifications, including cost estimates on equipment, labor, materials and other related costs.
  • Hires and directs consultants as required to develop space change plans and improvements as necessary.
  • Analyzes budgetary and other impacts of office moves and renovation for space planning.
  • Manages "staffing moves” and provisional facilities needs for staff affected by new construction, renovation or space allocation and use changes.
  • Manages companywide office security standards and controls, including policies and procedures related to parking.
  • To the extent not provided as part of a leasehold agreement:
    • Develops and manages maintenance programs for facility equipment and systems, including HVAC and office equipment. Manages the upkeep of equipment and supplies.
    • Directs and manages all Environmental Services and Maintenance activities (HVAC, Electrical, Fire Protection Systems, Grounds and Building Maintenance, Security, and Systems Engineering) in order to maintain efficient, effective, and consistent operating procedures 24/7 including but not limited to general and preventative maintenance
    • Plans and coordinates all installations (network and telecommunications, heat, electricity, power, building security, etc.) and refurbishments with landlords, office management personnel and others
    • Stays abreast of buildings' structures conditions assessment to determine the need for repairs or renovations
  • Ensures compliance with administrative, legal and regulatory and building code requirements and quality and standards requirements of company to ensure that the facility is optimized to meet cost and productivity requirements and supports staff morale. Ensures compliance with health and safety standards and industry codes.
  • To the extent not provided under a leasehold agreement, supervises all facilities staff and external contractors
  • Oversees the maintenance of current records and documentation to track updates of changes to all facilities and systems
  • Responsible for the overall management of the fleet program which includes more than 50 vehicles. Will plan, organize and oversee the maintenance and repair of the fleet and develop and implement policies and procedures for record keeping, purchase, operation, maintenance, repair, and performance of vehicles and associated equipment.

Education and Licensure:
Bachelors degree in a relevant field with 10 years of leadership experience managing a large complex facilities program, including the acquisition or renewal of lease agreements.
  • Experience leading complex capital projects
  • Demonstrated ability to manage relationships with internal and external partners
  • Ability to work on multiple projects with competing deadlines, establish goals and workload priorities.
  • Thorough knowledge of budgets, planning, and trades.
  • Progressive experience and responsibility in a maintenance field and position directing a multifunctional maintenance program
  • Experience demonstrating knowledge of systems such as HVAC, plumbing, electrical, mechanical and code compliance
  • Experience preferred in multi-site management and planning of building technology and engineering systems including security, network, power
  • Extensive knowledge of all fire, code & safety regulations and OSHA regulations