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HR Coordinator
Ref No.: 18-05207
Location: Phoenix, Arizona
Title: HR Coordinator
Location: Phoenix, AZ
4 Months Contract to Hire
Direct client
Work Hours 7a-4p or 8a-5p


We are looking for an enthusiastic candidate to join our Human Resources Team and provide team and process support to serve our customers (internal employee population) and to achieve our goals.
The ideal candidate will be a self-directed, process-oriented individual with strong business acumen and ability to manage multiple projects and priorities in an incredibly fast-paced environment.
The client environment has a start-up, entrepreneurial spirit, so the candidate should be comfortable with evolving and fluid processes and situations.

• Meeting support (scheduling, A/V equipment, agendas, minutes, action registers, annual leadership summits, registration, distribution lists, liaison with meetings/events coordination, billing)
• Team administrative support (calendar, phone, travel, expense, training and onboarding logistics, office supplies)
• Maintenance of key documents in electronic format (intranet, team shared drives, electronic files storage)
• Executive interview scheduling and support
• Completes Forms I-9, verifies I-9 documentation (including e-verify) and maintains I-9 files
• Files documents into appropriate employee files and updates employee files as required (leverages and administers our electronic file management system)
• Invoicing
• Onboarding and new hire orientation process and materials and logistics support
• Materials management and new hire package process administration and inventory
• Content management (organization charts, presentations, onboarding and new hire materials version management, job description support)
• Intern program logistics (welcome lunches, exit lunch, communication, materials, giveaways)
• Annual talent review process support (books, documents, meetings)
• HRIS processing, reporting, auditing, task support as requested
• Mentor program support (mailers, materials)
• Budget worksheet support
• Project coordination and administration
• Regular and consistent attendance at the office location

The successful candidate will possess the following competencies:
• Excellent communication and organizational skills
• Strong multi-tasking, multiple priority management skills
• High attention to detail
• Self-motivation and sense of accountability
• Analytical mindset
• Confidentiality
• Positive attitude and service mindset

Minimum Requirements:
• HS Diploma
• Bachelor's Degree in a Human Resources, Business, or equivalent combination of experience and education
• 1-3 years of Human Resource assistant, specialist or coordinator experience
• High proficiency in MS Office: Word, Excel, PowerPoint
• Experience with general administrative assistant responsibilities including audio visual equipment support, expense reports, calendaring, invoicing

Preferred Requirements:
• Bachelor's Degree in a Human Resources
• Work in financial services industry
• Experience with Workday HR Suite, Concur Travel System, Dynafile, Sharepoint, GoToMeeting