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Sr Administrative Assistant
Ref No.: 18-02140
Location: South San Francisco, California
Sr. Administrative Assistant
South San Francisco, CA
6+ Months
Summary: Provide accurate and effective administrative support to Managers within the group, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group.
Job Responsibilities
  • Identify and anticipate needs of the group and plan work activities accordingly.
  • Look for areas of activity overlap with co-workers and leverage resources to maximize time, resources and dissemination of information.
  • Manage multiple schedules with heavy calendaring of complex meetings.
  • Arrange, coordinate and support meetings, events, and activities both on and off-site.
  • Manage deadlines related to business planning as well as other special projects.
  • Collaborate with Admin team to support complex projects and deadlines
  • Schedule and coordinate staff onsite/offsite meetings
  • Create and prepare presentation materials
  • Schedule travel for staff
  • Process payment and expense reports
  • Order department office supplies
  • Order catering and other supplies for a variety of meetings and events
  • Fully utilize PC and software applications.
  • Coordinate/publish agenda and minutes from meetings
  • Integrate and actively participate in administrative associate team meetings and projects as requested
Skills and Experience
  • Provide judgment in sensitive, confidential and complex information.
  • Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities.
  • Proactive problem solving and decision-making
  • Customer service orientated
  • Demonstrated successful experience indicating attention to detail, ability to work independently, strong follow up skills and ability to manage multiple projects simultaneously.
  • Individual must possess strong, positive interpersonal skills and have the ability to work with diverse individuals.
  • Four years previous senior level administrative experience
  • Ability to type a minimum of 60 w.p.m.
  • Strong PC computer skills utilizing MS Word, PowerPoint, Excel, e-mail, Corporate Time Calendar.