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Executive Coordinator
Ref No.: 18-01369
Location: San Rafael, California
Executive Coordinator
San Rafael, CA.
Contract Position with possible extensions
  • Routine Support of Group Leads
  • Structures and develop agendas for routine meetings
  • Organizes Group Lead materials in SharePoint
  • Completes meeting request forms and associated documents
  • Completes internal review request form submissions
  • Registers for events/meetings/congresses on behalf of Group Leads
  • Coordinates calendaring for Group Lead-specific projects/ programs/events
  • Supports travel booking/ booking management for Executive directors as prioritized
  • Maintains trackers for Group Leads
  • Provides mailing support such as for materials being shipped to/ from external events/meetings
  • Liaises with Group Leads and relevant key internal stakeholders to ensure clear, professional communication around GMAF Group Lead activities
  • Represents GMAF in a highly professional and friendly manner
  • Collaborates with other GMAF Executive Coordinators as needed in support of any larger department activities and to develop internal relationships in support of GMAF Group Leads
  • The Group Leads, GMAF Operations and/or GMAF Learning and Development will provide access to necessary training on internal systems and procedures
  • May manage expense report creation in support of some or all Group Leads
  • The GMAF Group Executive Coordinator models mastery of time management, clear communication, calendaring, filing and agenda creation.
  • H.S. and 6+ related years’ experience or AA degree and 5+ years related experience or BA degree and 1 – 2 years of experience
  • Expert in use of MS Outlook calendaring and MS Office; Proficient in MS Excel and PowerPoint