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OnBoarding Specialist
Ref No.: 18-01135
Location: Citrus Heights, California
Start Date: 04/16/2018
Basic Description:
Ensure that the operations are met according to SearchPros standards by ensuring the right candidates are being identified and placed. Constantly monitor the interviewing/screening process for efficiency. Provide high level of customer service to client through partnering and relationship building resulting in growth of the account.

Duties Relating to VMS - Beeline Facilitate entire process through VMS Tool
  • Daily log in to VMS for reporting and updates
  • Input ALL submittals into VMS tool within 1 hour of receipt
  • Creating and Managing Requisitions an Activities in the system
  • Requisition creation into ATS
  • Coordination of interviews
  • Tracking and facilitation of process work flow through the tool
  • Time and Expense Entry support and approval coordination
  • Data Validation of all assignment details
  • Report creation by client request weekly, monthly and ad-hoc
  • System Record updates
  • Work with software provider to identify, track and resolve system errors and work through system upgrades as needed
  • Support accounting with time and expense and reconciliations for VMS Programs
Duties Relating to Field Associates
  • Mediation between contractors, vendors, and client to include Quality Check, Counseling, and Discipline as necessary
  • Enforcing client policies and standards
  • Follow up on open job orders, new placements, and contractors feedback
Duties Relating to Office/Staffing
  • Ensure that all employees placed at client site have met all requirements on screening
  • Audit contractor files to make sure all required on-barding/off-boarding paperwork is on hand for audits.
  • Establish a working relationship with recruiting partners, ensuring their active participation in the program
  • Continually evaluate the screening process to make sure we are cost efficient and moving the employees through in a timely manner
  • Manage the contract labor request to be filled
  • Track/Manager extensions and funding requests for POs
    Duties Relating to Client Account
  • Communication and feedback to Client
  • Provide customer service to client account
  • Build relationships with client management team
  • Partner with client to promote a supportive working relationship
  • Anticipate needs to support the client and foster growth of the account
  • Follow up on requests, new placements, and contractor feedback
  • Review documentation on client requests in the VMS system to ensure correct invoicing to the client
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Any other duties determined by management as necessary to the function of the position or the local industrial operations team.