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UAMLNB-Office Administrator B - U06-Office Administration
Ref No.: 18-00378
Location: Mesa, Arizona
Start Date / End Date: 02/23/2018 to 02/22/2019
Job Description: Responsibilities:
• Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Prioritizes and schedules management-level employee time and availability for efficient use of resources.
• Prepares reports, presentations and flow charts.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Maintain an organized filing system of paper and electronic documents.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Plans the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for internal and external events and meetings.
• Works under general supervision.

Required Qualifications
• Proficient in all Microsoft Office suite applications (Word, Excel, and PowerPoint)
• Experience managing schedules and calendars using Microsoft Outlook.
• Experience coordinating travel arrangements, generating expense reports, and reconciling corporate credit card charges.
• Ability to handle sensitive information with the highest level of confidentiality
• High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience